Shaftesbury FC's 3G Pitch

3G Football Pitch and Facilities T&C’s

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  5. Hire Terms and Conditions


  1. All hirers will be expected to follow current Government guidelines in relation to Covid-19 and adhere to the facility policy and procedures in place at that time, to ensure that social distancing measures are adhered too in the interest of public health and safety.


  1. The general opening hours of SFC are;

Monday to Friday 9am – 10pm

Saturday 9am – 6pm (Evenings by arrangement)

Sunday 9am-10pm

The facility is closed for Bank Holidays and between Christmas and New Year.

  • Access to and from the pitch is only permitted through the designated entrance gate in operation at the time of the booking.
  • No smoking or barbeques are allowed on the SFC site.
  • No scooters or bikes to be ridden within the facility.
  • No dogs (unless guide dogs).
  • No alcohol is to be taken into the ground and consumed on site at any time unless supplied by the licensee.
  • No intoxicating liquor may be supplied at the facility.
  • The following items are not permitted on the pitch: chewing gum, food, glass, drinks (other than water).
  • No fireworks, flares, smoke bombs (pyrotechnics), knives, air guns etc.
  • No vehicle other than maintenance equipment or emergency vehicles are permitted in the ground.

Car Park Safety

Drivers are reminded to show due diligence whilst in the car park and in the interest of safety to other users walking to/from the ground. We would recommend drivers reverse into spaces to minimize/alleviate the risk of serious injury to a child/person.

Bookings and Cancellations

  1. All applications for the hire of the facilities shall be made in writing on a facility booking form. The hirer must be over the age of 18 years.
  2. SFC must receive a copy of this Agreement, signed by the hirer prior to any booking taking place.
  3. All hirers must be in possession of a valid certificate of public liability through affiliation to a County FA.

Sub-letting of the pitch is not permitted, bookings are non-transferable.

  • Changing room accommodation can be available as part of the booking.
  • The hirer is permitted to use only that area of the pitch which has been designated for their booking.
  • The event for which the facility is hired shall commence and end at the time stated on the Agreement.
  • Pitches and changing room accommodation must be vacated at the end of the booking time. Failure to do so will incur a supplementary charge being equivalent to one hours’ booking fee for which the hirer will receive an invoice.
  • Block Bookings
  • All block bookings for the season will be invoiced over monthly periods unless advised otherwise by SFC. Fees must be paid in advance following the payments terms of the invoice.
  • Exclusion dates must be declared on the block booking form. If any sessions are subsequently cancelled and not listed as exclusion dates, charges will still apply.
  • Failure to pay by the set date will also affect hirers ability to be considered as a priority for the following season.
  • Casual or One-Off Bookings (Not block bookings)
    • Casual or one-off bookings can be made at any time.
    • Payment for such bookings must be made in full either by cash, credit card or BACS at the time of booking.
    • If the event is more than one month away a deposit of 50% will be required to hold the booking with full payment due one week prior to the event. If full payment is not received by this time the booking will be released. Deposits are non-refundable.
    • Once a booking has been confirmed and the hirer subsequently wishes to cancel, a notice of cancellation must be given in writing.
    • The following cancellation fees shall apply:
Less than 7 days noticeFull Fee Payable
More than 7 days notice50% Fee Payable
  1. SFC will retain the right to cancel a booking should official FA events need to take place (e.g. Cup Final/County Matches, official courses/training etc.) In such circumstances SFC will endeavour to offer alternative arrangements or refund any monies paid in full.
  2. A full refund of payments only applies in the event of cancellation by SFC, due to circumstances beyond our control.
  3. All prices quoted are inclusive of VAT.
  4. Violations of these Terms & Conditions may prejudice future hiring.
  5. All block bookings of the facility will be for the term of the football season only (i.e. August to April). Hirers will be invited to renew their booking of the facility for the following season dependent on if there has been any breach of the following Terms and Conditions. This will be at the discretion of SFC, whose decision will be final.

Health and Safety

  1. Hirers must make themselves aware of all Emergency Procedures and are responsible for all medical emergencies. All hirers must provide their own first aid kit; it is the responsibility of hirers to provide First Aid cover.
  2. A defibrillator for use in emergencies is available to hirers. The hirer must inform SFC of such instances where the defibrillator is used or of other such emergencies that have occurred within the facility.
  3. ONLY STUDDED, BLADED AND MOLDED FOOTWEAR MAY BE WORN ON THE PITCH. NO FLAT SOLE SHOES (please see additional guidelines regarding prohibited footwear).
  4. Footwear must be clean and in good condition.
  5. Players without the correct footwear will be refused admission to the pitch.

Please Note: Club officials, coaches, assistants etc. should not be allowed on the pitch unless they are also wearing the correct footwear.

  • SFC will not be responsible for any loss of property, injury to person or any other claim sustained as a result of hire.
  • The hirer shall indemnify SFC against any damage to or loss of property, or injury to persons, however caused as a result of the hire.

Hirers Responsibility

  1. The hirer must ensure that access to and from the pitch is only permitted through the designated entrance gate in operation at the time of the booking.
  2. No children under the age of 16 years should be allowed on the site unless accompanied by an adult.

Please Note: Parents are responsible for the behavior of their children whilst they are within the ground as spectators.

  • All persons using the facilities shall behave in a manner that does not cause injury, damage or nuisance to property, staff or other users of the facility or SFC. All users shall comply with the instructions given by SFC Staff members or the Site Manager.
  • It is the hirers responsibility to check the playing surface and goals before commencement of play for objects or defects that may be deemed to cause injury to participants.
  • The hirer shall ensure that ALL participants on the pitch, including club and match officials, guests or visitors (e.g. away team matches) strictly adhere to the regulations contained within this agreement.
  • The hirer will be responsible for any willful or negligent damage caused to the facility by their own members, or the members of the club against whom they are playing. The hirer shall repay to SFC on demand the cost of making good any damage.
  • The hirer will be responsible for any damage to, or loss, theft or removal of property, articles or things placed or left in the facilities by hirers or other persons.
  • The hirer is required to check footwear at the beginning of each session. (spot checks will be happening at various times)
  • The hirer shall remove, before termination of the hire period, all property belonging to him/her and all litter which may have accumulated as a result of their hire.    SFC shall be entitled to remove and clear the same, the cost thereof shall be a debt due from the hirer to SFC.
  • The hirer shall forthwith comply with all instructions given by SFC or any other duly authorised officer, or agent, of SFC and shall allow them full and unrestricted access to the facility at all times during the period of hire.
  • The hirer shall allow entry to the facility by police, fire, ambulance or other licensed officers on duty during the period of hire.

11a.Nothing should be brought into the facility which, in the opinion of SFC, is likely to cause damage to the facility or its users (i.e. fireworks, flares, smoke bombs (pyrotechnics), knives, air guns etc.).

  1. No advertising matter of any sort shall be displayed inside or outside of the facility, unless agreed in advance with SFC for that purpose.
  2. The hirer shall make arrangements with SFC in respect of any other matter not provided for in these terms and conditions, at least seven days before the date of hiring.
  3. Safeguarding is at all times the responsibility of the hirer. All clubs affiliated to the FA must adhere to the FA Safeguarding Regulations and Requirements. The relevant level of DBS check must be held by all adults supervising children under 18 years of age. The hirer may be subject to a Safeguarding Validation visit by Dorset FA, whilst hiring the facility. No person subject to a FA Safeguarding suspension may attend the County Ground due to the likely contact with U18s.
  4. The facility will not be for the sole use of the hirer (unless agreed in advance).
  5. If there shall be any breach of these conditions or if the hirer shall fail to comply with any instructions given by SFC or other duly authorised officer the hirer and their assistants or helpers may be excluded from the facility until they comply with such instructions, but without relieving him of any obligations to SFC.

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